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Project Management Office Assistant

  • Job reference: R-032179
  • Sector: Atkins
  • Location: Glasgow

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Faithful+Gould is one of the world’s largest project and cost management consultancies, employing over 2000 staff, with a turnover in excess of £200 million and an expanding office base in the Asia Pacific region, Continental Europe, the UK and USA.

Project Management Office Assistant will be responsible for activities including:

  • Sufficient and appropriate experience in providing administration assistance at a similar level
  • Excellent working knowledge of Microsoft applications - Word, Excel, PowerPoint and Outlook and a strong awareness of IT technology available
  • Ability to learn and use other in-house IT systems
  • Strong communication skills, both verbal and written, to deal effectively with people at all levels including a professional telephone manner
  • The ability to make decisions and use initiative
  • Well organised and self-motivated, ability to multi-task with a methodical approach to day to day activities
  • Ability to manage a fluctuating workload and maintain a calm disposition at times when working under pressure
  • A positive and team orientated outlook
  • Ability to lead by example and share best practice with peers
  • Keen to learn and continue developing
  • You will be able to deal with a wide range of people within the company and externally
  • Working to deadlines
  • Secretarial and administrative support to the Project Team as required
  • Organising travel as required
  • Organisation and support at client and staff functions
  • Preparation and production of reports, statistics and other information for the Delivery Director as required
  • Attending meetings as required including recording and distribution of minutes
  • Responding to confidential communication with internal and external clients
  • Providing a professional telephone service and discreet screening on behalf of the Project Team
  • Directing business queries to appropriate teams by having an in depth understanding of local business activities
  • Representing the Project Team with various external companies
  • Support as and when required for other related teams, i.e. overflow situations or holiday cover

Requirements:

  • Strong interpersonal, organisational and communication skills both verbal and written
  • A hard working and flexible individual, with a willingness to learn, who is a team player, possesses a good attention to detail, is reliable, proactive and shows initiative whilst able to keep cool under pressure and when working to often demanding deadlines.
  • Self-motivated and able to work both independently and within a larger multi-discipline team
  • A high expectation of performance for themselves and other members of the team
  • Ability to adapt to different cultures and working environments to build rapport with clients and team members alike
  • Whilst this role involves no direct people management, we do expect the successful candidate to lead by example and become a figure of best practice. Other duties may include greeting visitors, providing typing and secretarial support, email management, filing and project administrative duties as required.

The Individual

  • Confident with excellent communication skills and the ability to be assertive when required
  • Business focused with the ability to effectively communicate with people at all levels
  • Ability to use your own initiative, be proactive and intuitive
  • Professional, conscientious and well organised, with a methodical approach to day to day activities
  • A flexible and adaptable approach to working, with a can do attitude and the ability to multi task
  • Good command of the English language

Training

Atkins develops individuals through a portfolio of training and development activities designed to help you make the best of your abilities and talents. These are reviewed with individuals through an annual appraisal process. We actively support staff in achieving chartership and corporate membership of relevant institutions.

Rewards and Benefits

Please refer to our website for details of our full benefits package.

https://www.yourrewardatkins.com

Security Clearance:

This role may require security clearance and offers of employment will be dependent on obtaining the relevant level of clearance. If this is necessary it will be discussed with you at interview

If applying to this role please do not make reference to (in conversation) or include in your application or CV, details of any current or previously held security clearance.

ATKINS, part of the SNC Lavalin Group, is committed to having a diverse and inclusive workforce. As an Equal Opportunities Employer, we value applications from all backgrounds, cultures and ability.