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Office Supervisor

  • Job reference: FG-005650
  • Sector: Construction, Manufacturing
  • Location: Portland

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Office Supervisor
Our Hillsboro, OR Team is growing! We are currently seeking an Office Supervisor who manages the general administration and administrative responsibilities for the office. This person will support a diversity of people in a diversity of tasks and responsibilities. Administrative Jack/Jill of all trades. If you are a person that likes every day to be different and are highly collaborative, this may be the position for you. Experience in an Architectural, Engineering or Construction firm would be most beneficial but not required. Seeking someone with a long term commitment and interest in future growth.

About Us

Faithful+Gould, a member of the SNC-Lavalin Group, is a world leader in project and cost consulting, providing clients with Owner’s Representative expertise and advice throughout the life of their construction projects. We offer varied and interesting projects with many high-profile clients across key business sectors which include many of the fortune 100 companies and Federal/State/City government agencies. Faithful+Gould is currently ranked #11 largest Construction Management Company and #9 Program Management Company by ENR (Engineering News Record). Established in 1947 in England and opened the first USA office in 1992. Constructive Expertise-It’s our DNA.

- Ensures that all necessary supplies remain available, and orders supplies as necessary.
- Ensures that office’s supply expense is in line with budget.
- Acts as a liaison between technology support and office; works with technology support to ensure all computer and network systems are working properly. Handles small/basic technology support functions. Identifies technology support issues and notifies technology support staff as necessary.
- Assists employees with help tickets and special requests for office and/or supplies.
- Manages all employee new hire paperwork and sends to HR. Assists employees with basic HR questions, and refers employees to appropriate resource in HR for more complicated questions/requests.
- Processes all vendor invoices and expense claims to be sent to finance for payment. Codes all invoices and expense claims to a project number or admin code. Ensures employee expense claims have required back-up receipts before sending to finance.
- Approves vendor invoices and expense claims up to authorized limit. Ensures that anything above that limit is approved by the Managing Director or other as per the Authority Matrix.
- Manages the storage of files in the office and obtains outside storage area if necessary.
- Organizes all office outings and celebrations within the limits of the budget for the office.
- Manages maintenance of office equipment. May negotiate contracts with vendors for certain office equipment.
- Ensures billing is done correctly and in a timely manner.
- Ensures that all PSRs are sent out to Project Managers.
- Participates in A/R calls and helps with action items as appropriate.
- Performs such other assignments as the Supervisor may deem necessary.

-High school diploma (or equivalent) plus ten years related experience OR an Associate's Degree in a related field plus eight years related experience.
-Experience in one of the following functional areas preferred: construction project management, engineering, and commercial construction.
-Excellent coordination and organizational skills, as position will require interaction with multi-site (multi-region) stakeholders.
-Must have excellent Excel and PPT skills
-Understand and utilize Information Technology in the performance of work including Microsoft Office Suite.

Faithful+Gould offers its employees a robust rewards package which includes:
-Competitive salary
-Broad Employer based benefits package including medical/RX, dental, vision, life, and disability insurance
-Time-off benefits that start with two weeks’ vacation, one week sick leave and 8 paid holidays
-401 (k) with employer match up to 3%
-Flexible work schedules dependent upon approval as a result of assignment demands
-Career development opportunities through our corporate university
-Highly-regarded tuition reimbursement program
-Valuable voluntary options including legal, long term care, pet insurance and car insurance
-Company culture rooted in professionalism, positivity and collaboration.

Equal Opportunity Employer
Faithful+Gould, an ATKINS company is an equal opportunity, drug-free employer committed to diversity in the workplace. Minorities/Females/Vet/Disability candidates encouraged to apply.