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Document Controller

  • Job reference: FG-005935
  • Sector: Construction, Infrastructure
  • Location: Saudi Arabia

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Faithful+Gould is currently looking for an experienced Document Controller (Nationals) to form part of our team in Saudi Arabia This is a full time permanent based position in the Kingdom.

Responsiblities

  • Document Controllers manage and oversee documents for particular project.
  • Ensure the proper documents are created and signed, that all data is accurate and that documents are stored and backed up.
  • Perform document storage duties which involves scanning documents, copying documents, physically or electronically filing documents, organizing documents and ensuring documents are saved and safeguarded.
  • Handle the retrieval of documents as directed and able to quickly and efficiently retrieve documents and data when needed.
  • Edit or review documents like check for signatures and dates or as much as drafting and editing sentences.
  • Implement and maintain a coordinated and consistent filing system; ensure that all filing is up-to-date and in accordance with QSE procedures if available.
  • Using ACONEX Document Management System.
  • Registering all incoming and outgoing correspondences, MoMs, drawings & technical submittals.
  • Maintaining a register of all incoming and outgoing letters, stamping and recording of letters before circulating for distribution to the Project Manager as set out in Project Communication and Document Control.
  • Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, site instructions, change orders, NFC, RFI, CVI ,RFM , Letters, staff daily report, Submittals and other forms of pertinent documents from the client and subcontractors.
  • Implement and maintain a coordinated and consistent filing system; ensure that all filing is up-to-date and in accordance with QSE procedures
  • Responsible for receiving, logging and distributing all technical documents and assisting in coordination and monitoring of administrative activities to facilitate and expedite the work flow.
  • Maintaining all files within the Filing Department
  • Co-ordination between other Consultants & Contractors for facilitating documents workflow and ensure documents status to be closed.
  • Electronic-transmission of documents
  • Coordination with the respective Project Managers, Secretaries and other staff to ensure correctness of the records.
  • Successful closeout and handover of documentation as required by line manager.
  • Regular periodic backup (electronic copy) of project documents.
  • Maintaining all tracking records and ensuring that they are marked when a file is taken from the document files.

SNC Lavalin’s Faithful+Gould business is one of the world’s leading integrated project and programme management consultancies; with over 2,400 professionals operating worldwide.

Our aim is to protect and maximise our clients’ interests throughout the planning and delivery of projects, ensuring they are delivered on time, on budget. We pride ourselves on collaborating with client teams and developing long-term relationships.

Key services include : Project management, programme management, project controls, commercial management, cost management and expert scheduling and construction planning.

Our industry is going through a digital transformation and we have been investing in and pioneering digital methods to improve all aspects of our service. We have focussed our digital transformation around platform modernisation and product development and through standardisation and automation, we are achieving efficiencies that are directly passed on our clients who benefit from a consistent quality of service as well as the savings.

Active in the Middle East for over 20 years, we have offices in the UAE, Qatar, Oman and Saudi Arabia. We hire and retain only the best people in the industry. Our success is built on recruiting – and then developing – brilliant people from a broad range of professional and cultural backgrounds. It’s precisely this diversity of talent that sets us apart.



Requirements

  • Minimum of 4 years Document Control/Management experience on Aconex
  • Demonstrable track record in the delivery of large multi functional projects;
  • In-depth knowledge of document control systems and procedures.
  • A “rounded profile”, comfortable with working with diverse team members. 
  • Effective in building good working relationships within the project team, and with project stakeholders.
  • Act as administrator for document control software such as Aconex, Procure etc..
  • Other duties as requested from time to time

Qualifications

  • Degree qualified: Bachelor Degree or equivalent in a related field;
  • Candidates with Transferable Iqama are preffered
  • Professional membership preferred;
  • Must be able to communicate confidently in both written and spoken English. 
  • Arabic translation advantageous but not essential
  • High level of computer literacy, especially in Windows, Word, Outlook and Excel.
  • Experience with ISO9000 quality requirements.

Rewards and Benefits

We offer an excellent package which includes:

  • A competitive salary
  • Accommodation allowance
  • Transportation allowance
  • 22 calendar days annual leave
  • Medical and life insurance cover
  • Company gratuity scheme
  • Discretionary bonus scheme
  • Annual flight allowance to point of origin
  • Employee Well-Being Programme – 24 hour free advice on financial, legal and family care specialists and also access to personal health, fitness and nutrition consultants