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Administrator

  • Job reference: FG-005731
  • Sector: Management Consultancy, Programme Management, Support Services
  • Location: Riyadh Province

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Faithful+Gould are currently looking for an experienced Office Administrator and Secretary to form part of the project team based in Riyadh, Kingdom of Saudi Arabia. The programme is motivated by the need to provide affordable housing for Saudis, but in so doing aspires to impact positively on the non-oil GDP while reducing the local unemployment rate. The primary drivers are to provide 340,000 affordable residential units to be constructed in five new townships across the Kingdom. The development of the townships will include all of the physical and social infrastructure required to create great community environments. A challenging 5 year timescale has been set for achieving the programme.
 
Responsibilities:
  • To provide secretarial and administrative support to the Project Team
  • Typing reports, minutes, e-mails, letters, faxes etc.
  • Diary management (on Outlook) for Management.
  • Raising orders and checking invoices
  • Scanning documents
  • Photocopying documents and sending faxes
  • Recording incoming and outgoing mail
  • Answering telephone and taking messages for Management
  • Arranging meetings, booking rooms and arranging hospitality
  • Making travel arrangements car hire, flights, hotels
  • Collating and binding of documents
  • Monitoring holiday rotation for the department
  • Filing documents
  • Any other duties as required by Management
SNC Lavalin’s Faithful+Gould business is one of the world’s leading integrated project and programme management consultancies; with over 2,400 professionals operating worldwide.
Our aim is to protect and maximise our clients’ interests throughout the planning and delivery of projects, ensuring they are delivered on time, on budget. We pride ourselves on collaborating with client teams and developing long-term relationships.
Key services include :Project management, programme management, project controls, commercial management, cost management and expert scheduling and construction planning.
Our industry is going through a digital transformation and we have been investing in and pioneering digital methods to improve all aspects of our service. We have focussed our digital transformation around platform modernisation and product development and through standardisation and automation, we are achieving efficiencies that are directly passed on our clients who benefit from a consistent quality of service as well as the savings.
Active in the Middle East for over 20 years, we have offices in the UAE, Qatar, Oman and Saudi Arabia. We hire and retain only the best people in the industry. Our success is built on recruiting – and then developing – brilliant people from a broad range of professional and cultural backgrounds. It’s precisely this diversity of talent that sets us apart.
Acquired by SNC Lavalin in 2017, we also have an extensive depth of geographic exposure across 50 countries and the breadth of 53,000 experts. As one of the largest engineering contractors, we have access to 17,000 staff in the Middle East making us one of the largest multidisciplinary consultancies in the region.


Requirements:
  • Bachelors degree or equivalent
  • Proven secretarial skills, or appropriate qualification
  • Excellent typing skills
  • Computer literate and proficient in Microsoft Office packages, particularly Word and Excel
  • Relevant experience, minimum 3 years
  • Must be highly self-motivated and professional
  • Must contribute and share ideas, and support others
  • Must be able to plan and organise, prioritising own workload
  • Excellent written and spoken English language skills
Rewards and Benefits:
We offer an excellent package which includes:
  • A competitive salary
  • Accommodation allowance;
  • Transportation allowance;
  • 22 calendar days annual leave;
  • Medical and life insurance cover;
  • Company gratuity scheme;
  • Discretionary bonus scheme;
  • Annual flight allowance to point of origin
  • Employee Well-Being Programme – 24 hour free advice on financial, legal and family care specialists and also access to personal health, fitness and nutrition consultants